Manual lease renewal when the period is completed and the unit appears vacant

In Plexflow, leases work by periods. When a lease period is finished, it is important to proceed with its renewal, even if no change has been made to the lease conditions.

The renewal lets you create the next period of the unit with the right dates, the right base rent, and the information needed to ensure continuity of the file in Plexflow.

Renewal without a signature

It is possible to carry out a renewal without the tenant’s signature. In that case, the renewal is done manually in Plexflow.

Here are the steps to follow:

Step 1 — Go to the completed period

Open the unit in question, then open the completed period that you want to renew.

Step 2 — Click “Renewal”

In the completed period, click the Renewal button in order to start the renewal process.

Step 3 — Fill in the information for the next period

It is important to enter all the elements needed for the next period, in particular:

• the base rent of the next period;
• the new start and end dates;
• the conditions applicable to the renewal;
• any other information required in the form.

Even if the lease conditions remain the same, this information must be confirmed so that the new period is correctly created in Plexflow.

Step 4 — Click “Renew manually”

Once the information is complete, click Renew manually.

This option is equivalent to a renewal without a signature from the tenant. The new period will then be created in Plexflow without a signature document being sent to the tenant.

Step 5 — Confirm the renewal without an electronic signature

A confirmation window will be displayed in order to confirm that you do want to carry out the renewal without an electronic signature.

By confirming this action, the tenant will not receive an invitation to approve or sign the renewal.

If a renewal document must be added to the file, you can select it at this step by clicking Select.

To finalize the manual renewal, then click Yes, continue.

Step 6 — Confirm the tenants to renew

You will then need to confirm the tenants who will remain in the new lease period.

If several tenants are associated with the current period, it is possible to remove a tenant from the new period at this step.

Make sure you keep only the tenants who should be part of the new lease, then click Confirm Renewal to continue.

Result

Once the renewal is confirmed, a new period will be created in the unit.

You will then be able to see the new period in the Rent section of the unit. It will appear with the new dates, the Active status, the associated tenant, and the monthly rent indicated during the renewal.

The former period will be kept in the unit’s history with the Completed status.

The manual renewal is now finished.

Updated on: 13/11/2026