How to use advanced rent collection in Plexflow
The advanced collection feature lets you apply an amount received to several months of rent at the same time.
It is particularly useful when a tenant pays an amount higher than the scheduled monthly rent. In that case, Plexflow automatically applies the available amount to the following rent invoices.
What is advanced collection for?
Advanced collection lets you spread a payment over several due dates.
For example, if a tenant pays more than the amount due for the current month, the surplus can be applied to the following month. This automatically reduces the balance to be paid on the next invoice.
How it works
When an amount is collected, Plexflow applies the payment according to the order of the rent invoices.
The system starts by paying the oldest invoice, then applies the rest of the amount to the following invoices.
If the tenant pays a surplus, that surplus becomes an amount collected in advance on a future invoice. The following month’s balance is therefore reduced accordingly.
Concrete example
In the example above, the tenant paid an amount of $3,000.
Their monthly rent is:
- $1,450 for May 2026
- $1,450 for June 2026
- $1,500 for July 2026
The $3,000 payment is therefore applied as follows:
Month | Amount due | Payment applied | Result |
|---|---|---|---|
May 2026 | $1,450 | $1,450 | Paid in full |
June 2026 | $1,450 | $1,450 | Paid in full |
July 2026 | $1,500 | $100 | Remaining balance of $1,400 |
The payment therefore fully covers the months of May and June, then applies the surplus of $100 to the month of July.
This means that the July invoice will be reduced. Instead of having to pay $1,500, the tenant will have only $1,400 to pay for that month.
When should you use this option?
You can use advanced collection when:
- a tenant pays several months in advance;
- a tenant pays an amount higher than their monthly rent;
- you want to apply a payment to several invoices;
- you want to manually spread an amount received over several months.
Important
Advanced collection does not create a separate credit in a distinct account. Instead, it applies the amount received directly to the available rent invoices, starting with the oldest ones.
This keeps a clear history of the payments and lets you see precisely what amount has been applied to each month.
Updated on: 12/11/2026
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