How to add a building expense in Plexflow

In Plexflow, each property has an Expenses section. This lets you record all charges associated with the building: maintenance invoices, repairs, insurance, and so on.

Adding these expenses helps you keep a clear view of the building’s finances, produce accurate reports, and prepare the TAL grid correctly (Tribunal administratif du logement).

Steps to add an expense

1. Open the building

• Go to the Properties tab
• Click the building in question (folder icon).

2. Find the Expenses section

Scroll down the page to the Expenses section, located under the building’s service requests.

3. Click the Add button

A form opens so you can enter the expense details.

4. Fill in the expense form

Here are the available fields:

• Description*: name or purpose of the expense (e.g. “Plumbing repair”).
• Amount*: the cost in dollars.
• Recurrence: choose whether the expense comes back regularly (e.g. monthly, yearly).
• Date*: date on which the expense was incurred.
• Category: select or create a category (Maintenance, Tax, Insurance, etc.).
• Notes: additional information (optional).
• Attachment: add an invoice or a receipt (accepted formats: PDF, images, DOCX / 12 MB max).
• Expense Payment: indicate whether the expense is already paid.
• Taxable: specify whether the expense is taxable.

5. Finish

• Add expense to save.
• The expense now appears in the building’s expense list.

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Updated on: 12/11/2026