How to record collections for an OMH-subsidized rent in Plexflow

How to record an OMH-subsidized rent in Plexflow

Rents subsidized by the OMH (Office municipal d’habitation, a municipal housing office) must be set up with two distinct collections per month: the tenant portion and the OMH portion.

💡 Tip – Tracking OMH leases
To easily identify your subsidized leases, you can create a custom list in Plexflow.
👉 How to create custom lists in Plexflow

Preface

Starting example: a blank lease beginning on January 1, 2026, total rent $1,000.
Breakdown: OMH $700 and tenant $300.

⚠️ If you use an automatic payment, complete its setup first so that the collections are recorded as automatic.

Steps

Step 1 — Update the existing collections to $300 (tenant portion)

Open Rent Details.
In Upcoming Invoices, click Edit on each existing line.
Replace the amount with $300, then Save.

Upcoming Invoices, editing existing lines to $300

Step 2 — Add the OMH collection of $700

In Upcoming Invoices, click Add.
Choose the billing date, enter 700 in the amount field.
Click Add invoice.
- Suggested title: “OMH subsidy”.

See screenshot 1: date field + amount + Add invoice.

Adding the OMH invoice: date, amount, and Add invoice

OMH invoice title

Step 3 ⚠️ Very important: do not duplicate the same billing date

The system does not handle two invoices on the same date well. Choose a different date for the OMH invoice.
Recommendation: leave the tenant portion on the 1st of the month and set the OMH portion on the 2nd of the month.

Expected result: for each month, two distinct lines.
See screenshot 2: you can clearly see January 1, 2026 at $300 and January 2, 2026 at $700, then the same logic in February.

Two distinct invoice lines per month, on the 1st and the 2nd

Step 4 — Check the collection method

Tenant portion ($300): turn on automatic collection if desired.
OMH portion ($700): generally a manual collection when the payment from the organization is received.

Final result

You will see two upcoming rents per month:

Resident rent — tenant portion: $300
OMH subsidy — organization contribution: $700

If automated withdrawals are enabled, make sure they target the tenant portion only. You will automatically receive the $300 on the scheduled dates, then you manually collect the OMH portion when the payment is received.

Final result with two upcoming rents per month

🎓 Did you know…

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👉 Access the training
💡 An excellent way to save time and use Plexflow to its full potential.

Updated on: 12/11/2026

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