How to record a new rent with an already existing lease (without a lease)

It is possible to record a new rent in Plexflow even if the lease has already been signed outside the platform.

This situation can occur in particular when purchasing a building, when tenants already have an active lease, or when a lease was signed by hand.
In this context, the Use an existing lease option can be used to add the rent in Plexflow.

The interface presents this as Use an existing lease, with the text Track rent without creating a new lease, simply because Plexflow will not produce a new electronic lease in this step. This therefore does not mean that no lease exists, but rather that the lease already exists outside the platform and that you only want to record the rent in order to track it in Plexflow.

Step 1 — Open the unit in question

1. Go to the Properties tab.
2. Select the desired property.
3. Click the unit in question.

Step 2 — Prepare new rent

In the unit record:

1. Go to the Rent section.
2. Click Prepare a rent.

Step 3 — Choose the Use an existing lease option

When creating the rent:

1. Select the Use an existing lease option.

Step 4 — Fill in the rent information

Once the Use an existing lease option is selected, fill in the requested information, such as:

• Lease starts
• Lease end
• Payment methods (credit card, bank transfer, or manual)
• Next payment
• Payment frequency (e.g. monthly)
• Payment day of month
• Payment ($) — rent amount
• Tax, if applicable

Step 5 — Choose how to add the tenant

Once the rent request has been created, Plexflow will ask whether you want to:

• Onboard tenant to sign up for Plexflow;
• or Onboard tenant manually.

In this example, we will choose the Onboard tenant manually option.

If you choose Onboard tenant manually, you will need to fill in the tenant’s information, namely:

• the first name;
• the last name;
• the email address, if applicable;
• the phone number, if applicable.

You will also have the option to add a second tenant if needed.
Once the information is complete, click Start rent to finalize the record.

Step 6 — Upload the lease and addenda

Once the rent is active, you can add the documents directly in Rent Details.
In the Rent Details section, click Upload lease to add the existing lease, then Upload in the Annexes section to attach any complementary document.
This step lets you keep the lease and its addenda in the unit file for future consultation.

🎓 Did you know…

Plexflow now offers free training to help you get more out of the platform.
👉 Access the training
💡 An excellent way to save time and use Plexflow to its full potential.

Updated on: 12/11/2026