How to keep a lease error-free — address rules in Plexflow

How to keep a lease error-free — address rules in Plexflow

An error-free lease always starts with… a correct address. Nothing is more frustrating than an official document that displays inconsistent information, especially when it concerns the unit in question. The Plexflow team is here to help you use the right method and ensure an optimal display on your leases.

Two issues regularly encountered in Plexflow

1. A unique civic address with an apartment number added

When a unit already has its own civic address, it can seem logical to fill in the Apartment number field with that same number.

2. Using an address range in the building name

It can seem convenient to enter a range such as 456–470 Rue Montréal to represent several neighbouring addresses.

5 simple steps to avoid address errors on your leases

Example: 456 - 470 Rue de Montréal

Step 1 – Check the type of unit

• Unique civic address (house, plex with a distinct door)

→ No apartment number to enter.

• A single civic number for several units (e.g. triplex, apartment building)

→ An apartment number is required to distinguish the units.

Step 2 – Enter the property

1. Go to the Properties tab.
2. You have two options: Add Property or click the property if it already exists.
3. Click Add Property or click the property if it already exists.
4. Fill in the Address field with the complete civic address:
6. • Street, city, province, postal code.

• Example: 456 Rue de Montréal, Sherbrooke, QC J1H 1E6.

6. Do not use a range (e.g. 456–470 Rue Montréal).
8. • If you have several addresses (456, 458, 460…), create one property per civic number.

Step 3 – Name the building

• Use a simple, clear name based on the address.
• • Example: 456 Rue de Montréal.
• Avoid ranges or additions that create confusion.

Step 4 – Create or edit a unit

1. Click the property → Add Unit.
2. In Apartment number:
4. • Leave it blank if the unit has its own civic address.

• Enter only the actual number (1, 2, 3, A, B…).
• Never repeat the civic number here.

Step 5 – Check Section B of the lease

• Generate a lease or a rent period.
• In Section B:
• • For a unique civic address → the address should appear on its own, without App.
  • For a building → the address + App. 1, 2, etc. should appear correctly.
• If an inconsistency remains, go back and correct the Address or Apartment number fields, then regenerate the lease.

Updated on: 12/11/2026