How to create your parking spaces and storage units and consult the assets report in Plexflow

Assets are used to track the items you rent in addition to units, such as parking spaces and storage units. It is a kind of inventory: for each property, you know which items exist, where they are, which are occupied, by whom, at what price, and which are still vacant. The Assets (parking, lockers) report then groups all this information in the same place.

Part 1: create an asset

1. In the left-hand menu, click Properties.
2. Open the desired property.
3. Scroll down to the Assets section, then click Add.

4. The Add asset window opens. Fill in the fields:

• Identifier: the name or number of the asset (e.g. P-04, Locker 1).
• Type: Parking or Storage.
• Location: where it is (e.g. Underground).
• Notes: a precision if needed.
• Default price: the usual monthly price of the asset.

5. Click Save.
6. Repeat for each parking space and storage unit. The assets are displayed in the Assets section with their type, their status (for example Vacant) and their default price (see the screenshot in step 3).

💡 The creation form does not have a field for licence plates.

Part 2: associate an asset with a unit

An asset is assigned to the tenant from Rent Details, in the Services tab.

1. In the left-hand menu, click Properties, then open the desired property.
2. Open the unit in question.
3. Click the rent line (for example July 1, 2026 - June 30, 2027) to open Rent Details.
4. Click the Services tab, then Add rent service.

5. In the section used to assign a rent service, fill in the fields:

• Type: choose Associate to an asset.
• Asset: choose the asset from the list of assets of the property. The New button also lets you create one on the spot.
• Price: it is filled in automatically with the asset’s default price. You can change it.
• Tax: choose the applicable tax (No tax by default).
• For a parking space, check Assign vehicle if needed.

6. Click Assign.

The asset is attached to the lease of the open record and appears in the table of the Services tab. The Unassign button lets you remove it.

The price of the asset is added to the rent: in the Rent tab, the Rent breakdown line displays the base rent and the total of the services. Reload the page if the new total does not display right away.

In the assets report, the asset then changes to Occupied, with the unit, the tenant, the lease dates, and the price.

Part 3: consult the assets report

1. In the left-hand menu, click Reports.
2. In the Property reports category, click Assets (parking, lockers).

The report displays, for each asset: Type, Identifier, Location, Status, Unit, Tenants, Lease, Plates, Price, and Default price, with the report date (“As of …”), the accounts included, and a total by group (number of assets, occupied and vacant) as well as a general total.

Filter and organize the report

At the top of the report, you can:

• Use the Search identifier, tenant, unit, plate... bar to find an identifier, a tenant, a unit, or a plate.
• Filter by Accounts, Properties, Asset type (All, Parking, Storage) and Status (All, Occupied, Upcoming lease, Vacant).
• Group by: Property, Asset type, Account, or None.
• Sort by: Asset, Unit, Tenant, Status, End of lease, or Price, in ascending or descending order.
• Display the Amounts before taxes or with taxes.

Updated on: 13/11/2026