How to change the lease once the rent period has started

🧾 How to change a lease once the rent period has started in Plexflow

Plexflow lets you change several pieces of information in a lease, even after it has been generated or signed.

However, certain sections are locked in order to guarantee the legal validity of the document.

This guide presents what is editable or not editable according to the section.

🔹 1. Before confirming and starting the lease

As long as the lease has not yet been confirmed or started, you can change all of the information it contains.

This includes the data of the lessor, the tenant, the dates, the amounts, the services, the addenda, and even the signatures

🛑 with the exception of the unit address, which remains fixed for technical reasons.

💡 At this stage, the lease is in “Generated” status, but it is not yet active.

You can therefore make all the necessary corrections before it becomes official.

⚙️ To change the information of a lease before its activation, go to the apartment record, then click “Lease contract details”.

You will find all of the sections there (lessor, tenant, duration, services, etc.) that you can adjust before confirming the lease.

⚠️ Warning

For your changes to be saved in the lease, it is essential to click the “NEXT” button after each update.

Without this step, your changes will not be saved.

🔹 2. Once the lease has started

Once you have clicked the button to start the lease, it becomes official and certain information is now locked for legal reasons.

From that moment, you can no longer change the content of the signed lease, but only certain administrative elements in Plexflow.

💡 In other words, the first step (before starting the lease) lets you change the legal content of the contract, whereas once the lease has started, only the internal management information can be adjusted.

⚙️ How to change a lease that has already started

To access the change function:

Go to the apartment record concerned.
The Modify lease button will appear at the bottom of the page.

Change the lease button at the bottom of the page

What you can change in a lease that has already started

This section is used to explain very clearly to managers what they can still adjust in Plexflow after clicking the button to start the lease, and what is frozen because the lease has become official.

Legend

✅ Directly editable in the started lease.
⚠️ Editable, but with a condition (often from the unit record or another tab).
❌ Not editable once the lease has started.

Section A — Lessor

✅ Full name
✅ Phone number
✅ Email
✅ Address
✅ Apartment number
✅ Represented by

Section A — Tenant

✅ Phone number
✅ Email
✅ Address
✅ Apartment number
✅ Adding a second or third tenant
❌ Tenant’s full name

Section B — Unit

✅ Number of rooms
✅ Rented for housing purposes only
✅ Located in a divided co-ownership
✅ Outdoor parking
✅ Indoor parking
✅ Shed or storage space
✅ Other accessories and dependencies
❌ Address
❌ Apartment number

Section B — Rented furniture

✅ Turn on “furniture included”
✅ Stove, refrigerator, dishwasher, microwave, washer, dryer
✅ Table, chair, dresser, sofa, armchair, bed
✅ Others

Section C — Duration and amount of the lease

❌ Start and end dates of the lease

Section D — Services and additional fees

✅ Date of the first payment
⚠️ Rent amount → editable only from the unit record
⚠️ Service from the Services tab (example: a parking space)
⚠️ Other terms: The rent payment will be on the 1st… → editable only from the unit record
❌ Payment method
❌ Payment frequency
❌ Subsidy program
❌ Payment methods
❌ Place of payment

Section E — Services & Conditions

✅ Allocation of energy and water payments
✅ Snow removal and de-icing (parking, balcony, entrance, sidewalk, stairs)
✅ Right of access to the land
✅ Right to keep an animal
✅ Caretaker
✅ Date of delivery of the building rules
✅ Type of heating
✅ Other conditions and restrictions

Sections F, G & I — Restrictions, notes, and family

✅ Building constructed 5 years ago or less
✅ Conversion for residential purposes 5 years ago or less
✅ Lowest rent paid in the last 12 months
✅ The rented property, services, and conditions are the same
✅ Date on which the building was ready for occupancy
✅ Married or in a civil union
⚠️ Adding a guarantor → editable in section A tenant

Annexes and attached documents

❌ All addenda

Updated on: 12/11/2026

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