How to use the Inspection module in Plexflow

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The Inspection module in Plexflow lets you document the condition of a unit or a property in a structured way.

It can be used in particular:

• when a new tenant moves in;
• when a tenant moves out;
• for a periodic inspection;
• or simply when you want to document the condition of a unit.

The goal is to keep in the same place the observations, comments, and photos taken during the inspection.

🧭 Step 1 — Access the Inspection module

In the main Plexflow menu, go to the Inspections section.

You can consult inspections already completed there, as well as create a new inspection.

➕ Step 2 — Create an inspection

Create a new inspection and select the unit you want to inspect.

The inspection will then be associated with the right property and the right unit in Plexflow.

💡 Tip: Make sure you select the right unit before you start so that the information and photos are saved in the right place.

🏠 Step 3 — Carry out the unit inspection

Once the inspection has started, you can go through the different elements of the unit and document their condition.

The goal is to create as accurate a picture as possible of the situation at the time of the inspection.

For each element, you can document in particular:

• the general condition;
• anomalies noted;
• existing damage;
• your observations;
• as well as any other relevant element.

📸 Add photos

You can add photos directly in the inspection in order to keep visual evidence of the condition of the unit.

It is recommended to take:

• a general photo of each room;
• close-up photos when damage or an anomaly is noted;
• several angles when necessary.

💡 When a photo shows damage, also add a precise comment to explain what should be observed.

For example:

Mark on the floor near the front door.

will be much more useful than a simple comment such as:

Damaged floor.

📝 Add comments and observations

Comments let you add context to the photos and to the condition noted.

Try to be as precise as possible.

You can, for example, document:

• a crack;
• a mark on a wall;
• the condition of a countertop;
• a damaged door;
• the condition of the floors;
• equipment provided with the unit;
• or a repair that will need to be carried out.

This information will make it easy to retrieve the condition of the unit several months or several years later.

✅ Finalize the inspection

Once the unit has been fully checked, review the information entered before finishing the inspection.

In particular, make sure that:

• the main rooms have been inspected;
• important anomalies are documented;
• the comments are precise enough;
• the necessary photos have been added.

You can then finalize the inspection.

📂 Keep the condition report in Plexflow

One of the main advantages of the Inspection module is that it keeps the condition report with the information linked to the unit and to the rental record.

This way, you avoid having to find photos on a phone, notes in another system, or an old email exchange several years later.

You instead have a centralized reference that lets you retrace the condition of the unit at the time of the inspection.

🔄 Move-in inspection and move-out inspection

A good practice is to carry out an inspection:

When the tenant moves in

To document the initial condition of the unit and any damage already present.

When the tenant moves out

To document the unit again and make it easier to compare it with its initial condition.

This approach lets you keep a much clearer history of how the unit has changed.

Updated on: 12/11/2026