Articles on: Tax & Lease Management

Generating RL-31 documents

At the end of every calendar year, you must generate RL-31 slips and send them to all your tenants. You also must submit the documents to the government of Quebec.


That can be a tedious task, specially if you have several units to cover. Luckily, Plexflow can really simplify this task for you.


Generate a single RL-31 document


From the dashboard page, you can start by clicking on the unit you want to generate the RL-31 document for.


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You should see a section called "Rents". Click on the rent period you wish to generate an RL-31 document for.


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From the rent page, you can select the RL-31 tab, and then click "New +". (Note: this will only be visible if the dwelling is located in Quebec)


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The form will be pre-filled with the information of the rent, so you can just click on "Ready to send" button.


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You can then check the forms that were generated for the landlord and for the tenants to validate that everything is correct. Once you're ready you can click on "Send forms to the government" to submit them.


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You should see this confirmation page with the Quebec reference number for your documents. You can select if you want Plexflow to send the documents to the tenants directly.


Rent spanning more then a year


If the rent spans more than a year (e.g. from July 2021 to June 2022), you may change the date for which you want the RL-31 document to be generated. However, you must note that it can only be done for a year that has finished (i.e. you cannot generate an RL-31 document for the year 2022 if the year is currently 2022)


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When to generate RL-31 documents?


An RL-31 document must be generated per unit, per tenant and for every year that has completed.


For example, for the below scenario:


  • The current year is 2022
  • Tenant-1 occupying unit-1 between July 2020 and June 2021
  • Tenant-2 occupying unit-1 between July 2021 and June 2022
  • Tenant-3 occupying unit-2 between January 2020 and December 2020


You would need to generate and submit an RL-31:


  • For Tenant-1 in unit-1 for 2020
  • For Tenant-1 in unit-1 for 2021
  • For Tenant-2 in unit-1 for 2021
  • For tenant-3 in unit-2 for 2020


and once the year 2022 ends (i.e. Starting January 1st 2023), you would need to generate and submit an RL-31 for Tenant-2 in unit-1 for 2022

Updated on: 20/04/2025

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