> ## Knowledge Base Index
> Fetch the complete knowledge base index at: https://help.plexflow.ca/sitemap.xml
> Use this file to discover available pages before exploring further.
> Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash).

# How to use the Income – Expenses report in Plexflow

[Video](https://www.youtube.com/embed/LypSzr20wkM?rel=0)

## How to use the Income – Expenses report in Plexflow

### Goal of the report

The income and expenses report is the **main report to consult** to assess the financial performance of a building.
It groups all **money in and money out**, letting you quickly see whether a building is profitable or at a loss.

This report is ideal for:

- Tracking the evolution of rental income and expenses.
- Identifying more or less profitable periods.
- Checking consistency between your invoices, your payments, and your cash flow.

### Understanding the two display modes

When you consult the report, it is essential to clearly distinguish the **two analysis modes available**.
These two views produce different results depending on how the data is interpreted.

![Income – Expenses report with the two display modes](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/etape-1_1kra93k.png)

#### 1. Cashflow

This mode displays amounts **based on the date the money was actually received or paid out**.
This is the best option to see your **actual cash flow**.
**Example:**
A tenant pays the rent for the month of **July** as early as **May 15**.
➡️ In **Cashflow** mode, the amount will appear in **May**, because that is the date of the payment received.

#### 2. Invoices

This mode displays amounts **based on the billing date**.
It is recommended for an **accounting and budget** reading, because it associates income and expenses with the month for which they are planned.
**Example:**
The same payment for **July paid on May 15** will appear in **July**, because the invoice is dated in that period.

### Where to find this information in Plexflow

To interpret the report results correctly, it is useful to check the details directly in the **Invoices** section of the unit in question.
🖼️ **Example illustrated below**:

![Invoice with billing date and paid-on date](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/etape-2_7dk3wb.png)

- **Date:** **July 1, 2025** → corresponds to the **billing date**.
- **Paid on** **May 15, 2025** → corresponds to the **actual payment date** (cashflow).
- **Amount:** **$1,000**, paid in **cash** by **Julien Côté**.
- **Status:** ✅ **Paid**.

Thus, depending on the mode selected:

- In **Cashflow**, this payment will appear in **May 2025**.
- In **Invoices**, it will appear in **July 2025**.

## Did you know…

Plexflow now offers **free training** to help you get more out of the platform.
👉 [Access the training](https://www.plexflow.ca/formation)
💡 An excellent way to save time and use Plexflow to its full potential.