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# How to record collections for an OMH-subsidized rent in Plexflow

## How to record an OMH-subsidized rent in Plexflow

Rents subsidized by the OMH (Office municipal d’habitation, a municipal housing office) must be set up with **two distinct collections per month**: the **tenant portion** and the **OMH portion**.

💡 **Tip – Tracking OMH leases**
To easily identify your subsidized leases, you can create a **custom list** in Plexflow.
👉 [How to create custom lists in Plexflow](https://help.plexflow.ca/fr/article/comment-creer-des-listes-personnalisees-dans-plexflow-m3lege/)

## Preface

Starting example: a blank lease beginning on **January 1, 2026**, **total rent $1,000**.
Breakdown: **OMH $700** and **tenant $300**.

⚠️ If you use an **automatic payment**, complete its setup first so that the collections are recorded as automatic.

## Steps

### Step 1 — Update the existing collections to $300 (tenant portion)

1. Open **Rent Details**.
2. In **Upcoming Invoices**, click **Edit** on each existing line.
3. Replace the amount with **$300**, then **Save**.

![Upcoming Invoices, editing existing lines to $300](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/etape-1_1bggl22.png)

### Step 2 — Add the OMH collection of $700

1. In **Upcoming Invoices**, click **Add**.
2. Choose the **billing date**, enter **700** in the amount field.
3. Click **Add invoice**.
4. - Suggested title: “OMH subsidy”.
  - See screenshot 1: date field + amount + Add invoice.

![Adding the OMH invoice: date, amount, and Add invoice](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/etape-2_6sc8lm.png)

![OMH invoice title](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/etape2_sq9gtd.png)

### Step 3 ⚠️ Very important: do not duplicate the same billing date

The system does not handle two invoices **on the same date** well. Choose **a different date** for the OMH invoice.
**Recommendation**: leave the **tenant** portion on the **1st of the month** and set the **OMH portion** on the **2nd of the month**.

- Expected result: for each month, two distinct lines.
- See screenshot 2: you can clearly see January 1, 2026 at $300 and January 2, 2026 at $700, then the same logic in February.

![Two distinct invoice lines per month, on the 1st and the 2nd](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/etape-3_146v98b.png)

### Step 4 — Check the collection method

- **Tenant portion ($300)**: turn on **automatic** collection if desired.
- **OMH portion ($700)**: generally a **manual collection** when the payment from the organization is received.

### Final result

You will see **two upcoming rents per month**:

- **Resident rent — tenant portion**: $300
- **OMH subsidy — organization contribution**: $700

If **automated withdrawals** are enabled, **make sure** they target **the tenant portion** only. You will **automatically receive** the $300 on the scheduled dates, then you **manually collect** the OMH portion when the payment is received.

![Final result with two upcoming rents per month](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/final_1sfl4jg.png)

## 🎓 Did you know…

Plexflow now offers **free training** to help you get more out of the platform.
👉 [Access the training](https://www.plexflow.ca/formation)
💡 An excellent way to save time and use Plexflow to its full potential.