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# How to record a new rent with an already existing lease (without a lease)

It is possible to record a new rent in Plexflow even if the lease has already been signed outside the platform.

This situation can occur in particular when **purchasing a building**, when tenants already have an active lease, or when a **lease was signed by hand**.
In this context, the **Use an existing lease** option can be used to add the rent in Plexflow.

The interface presents this as **Use an existing lease**, with the text **Track rent without creating a new lease**, simply because **Plexflow will not produce a new electronic lease** in this step. This therefore does not mean that no lease exists, but rather that the lease already exists outside the platform and that you only want to record the rent in order to track it in Plexflow.

## Step 1 — Open the unit in question

1. Go to the **Properties** tab.
2. Select the desired **property**.
3. Click the **unit** in question.

![Selecting the property and the unit](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/image_9nf7wf.png)

## Step 2 — Prepare new rent

In the unit record:

1. Go to the **Rent** section.
2. Click **Prepare a rent**.

![Rent section with Prepare a rent](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/image_3lwsvn.png)

## Step 3 — Choose the Use an existing lease option

When creating the rent:

1. Select the **Use an existing lease** option.

![Use an existing lease option](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/image_17be9js.png)

## Step 4 — Fill in the rent information

Once the **Use an existing lease** option is selected, fill in the requested information, such as:

- **Lease starts**
- **Lease end**
- **Payment methods** (credit card, bank transfer, or manual)
- **Next payment**
- Payment **frequency** (e.g. monthly)
- **Payment day of month**
- **Payment ($)** — rent amount
- **Tax**, if applicable

![Rent information fields](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/image_1vqnxv5.png)

## Step 5 — Choose how to add the tenant

Once the rent request has been created, Plexflow will ask whether you want to:

- **Onboard tenant** to sign up for Plexflow;
- or **Onboard tenant manually**.

In this example, we will choose the **Onboard tenant manually** option.

If you choose **Onboard tenant manually**, you will need to fill in the tenant’s information, namely:

- the **first name**;
- the **last name**;
- the **email address**, if applicable;
- the **phone number**, if applicable.

You will also have the option to **add a second tenant** if needed.
Once the information is complete, click **Start rent** to finalize the record.

![Onboard manually and Start rent](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/image_4i1pwx.png)

## Step 6 — Upload the lease and addenda

Once the rent is active, you can add the documents directly in Rent Details.
In the **Rent Details** section, click **Upload lease** to add the existing lease, then **Upload** in the **Annexes** section to attach any complementary document.
This step lets you keep the lease and its addenda in the unit file for future consultation.

![Rent Details with Upload lease and Annexes](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/image_sbca48.png)

## 🎓 Did you know…

Plexflow now offers **free training** to help you get more out of the platform.
👉 [Access the training](https://www.plexflow.ca/formation)
💡 An excellent way to save time and use Plexflow to its full potential.