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# How to change the lease once the rent period has started

## 🧾 How to change a lease once the rent period has started in Plexflow

Plexflow lets you **change several pieces of information in a lease**, even after it has been generated or signed.

However, certain sections are **locked** in order to guarantee the legal validity of the document.

This guide presents what is **editable** or **not editable** according to the section.

## 🔹 1. Before confirming and starting the lease

As long as the lease has not yet been **confirmed** or **started**, you can **change all of the information** it contains.

This includes the data of the **lessor**, the **tenant**, the **dates**, the **amounts**, the **services**, the **addenda**, and even the **signatures**

🛑 **with the exception of the unit address**, which remains fixed for technical reasons.

💡 At this stage, the lease is in **“Generated”** status, but it is not yet active.

You can therefore make all the necessary corrections before it becomes official.

⚙️ To change the information of a lease before its activation, go to the **apartment record**, then click **“Lease contract details”**.

You will find all of the sections there (lessor, tenant, duration, services, etc.) that you can adjust before confirming the lease.

⚠️ **Warning**

For your changes to be **saved in the lease**, it is essential to click the **“NEXT”** button after each update.

Without this step, your changes will **not be saved**.

## 🔹 2. Once the lease has started

Once you have clicked the button to start the lease, it becomes **official** and certain information is now **locked** for legal reasons.

From that moment, you can no longer change the content of the **signed lease**, but only certain **administrative elements** in Plexflow.

💡 In other words, the first step (before starting the lease) lets you change **the legal content of the contract**, whereas once the lease has started, only the **internal management** information can be adjusted.

### ⚙️ How to change a lease that has already started

To access the change function:

1. Go to the **apartment record** concerned.
2. The **Modify lease** button will appear at the **bottom of the page**.

![Change the lease button at the bottom of the page](https://storage.crisp.chat/users/helpdesk/website/-/9/9/5/a/995a701e47028800/modifier-bail-commence_cwktnp.png)

## What you can change in a lease that has already started

This section is used to explain very clearly to managers **what they can still adjust** in Plexflow after clicking the button to start the lease, and **what is frozen** because the lease has become official.

## Legend

- ✅ **Directly editable** in the started lease.
- ⚠️ **Editable, but with a condition** (often from the unit record or another tab).
- ❌ **Not editable** once the lease has started.

### Section A — Lessor

- ✅ Full name
- ✅ Phone number
- ✅ Email
- ✅ Address
- ✅ Apartment number
- ✅ **Represented by**

### Section A — Tenant

- ✅ Phone number
- ✅ Email
- ✅ Address
- ✅ Apartment number
- ✅ Adding a second or third tenant
- ❌ Tenant’s full name

### Section B — Unit

- ✅ Number of rooms
- ✅ Rented for housing purposes only
- ✅ Located in a divided co-ownership
- ✅ Outdoor parking
- ✅ Indoor parking
- ✅ Shed or storage space
- ✅ Other accessories and dependencies
- ❌ Address
- ❌ Apartment number

### Section B — Rented furniture

- ✅ Turn on “furniture included”
- ✅ Stove, refrigerator, dishwasher, microwave, washer, dryer
- ✅ Table, chair, dresser, sofa, armchair, bed
- ✅ Others

### Section C — Duration and amount of the lease

- ❌ Start and end dates of the lease

### Section D — Services and additional fees

- ✅ Date of the first payment
- ⚠️ Rent amount → **editable only from the unit record**
- ⚠️ Service from the **Services** tab (example: a parking space)
- ⚠️ Other terms: The rent payment will be on the 1st… → **editable only from the unit record**
- ❌ Payment method
- ❌ Payment frequency
- ❌ Subsidy program
- ❌ Payment methods
- ❌ Place of payment

### Section E — Services & Conditions

- ✅ Allocation of energy and water payments
- ✅ Snow removal and de-icing (parking, balcony, entrance, sidewalk, stairs)
- ✅ Right of access to the land
- ✅ Right to keep an animal
- ✅ Caretaker
- ✅ Date of delivery of the building rules
- ✅ Type of heating
- ✅ Other conditions and restrictions

### Sections F, G & I — Restrictions, notes, and family

- ✅ Building constructed 5 years ago or less
- ✅ Conversion for residential purposes 5 years ago or less
- ✅ Lowest rent paid in the last 12 months
- ✅ The rented property, services, and conditions are the same
- ✅ Date on which the building was ready for occupancy
- ✅ Married or in a civil union
- ⚠️ Adding a guarantor → **editable in section A tenant**

### Annexes and attached documents

- ❌ All addenda